Meeting & Events Coordinator - Hotels - Mon - Fri - Upto 28k


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https://www.jwrecruitment.co.uk/7637/job2025-08-20 16:44:231970-01-01 JW Recruitment
Job Type Permanent Full Time
Location Buckinghamshire
Area Buckinghamshire, England Buckinghamshire England Buckinghamshire
Sector Events ManagerSales & Marketing
Salary £26000 - £28000 per annum + + Benefits
Start Date ASAP
Advertiser remoteapi
Job Ref PK9646_1755704663
Description

Meeting & Events Coordinator - Quality Hotel Company - Up To 28K + Benefits- Mon - Fri - Buckinghamshire Areas

Immediate Start

Our client is looking for a talented Meeting & Events Coordinator to support the planning, coordination, and execution of all meetings, conferences, banquets, and events hosted at the hotel. The role ensures the seamless delivery of high-quality service from inquiry to event completion, enhancing guest satisfaction and maximizing revenue.


Key Responsibilities:

Client Management:

  • Serve as the primary contact for clients from initial inquiry through to post-event follow-up.

  • Conduct site inspections and client meetings to understand event requirements.

  • Build strong client relationships to encourage repeat business.

Event Coordination:

  • Prepare detailed function sheets and communicate requirements to all relevant departments (kitchen, F&B, housekeeping, front office, AV, etc.).

  • Coordinate all logistical aspects including room setup, catering, AV equipment, decorations, and timing.

  • Ensure all client expectations and contractual obligations are met or exceeded.

Operational Support:

  • Be present on the day of the events to ensure smooth operations and address any issues on the day.

  • Work closely with the Banqueting and Operations team to ensure service excellence.

  • Ensure event spaces are set according to standards and client specifications.

Administration & Systems:

  • Maintain accurate and up-to-date records using hotel systems (e.g., Opera, Delphi, or similar).

  • Manage event billing, deposits, and payment tracking in coordination with finance.

  • Prepare event summaries, reports, and feedback forms post-event.

Revenue & Sales Support:

  • Assist in upselling event packages, rooms, and additional services to maximize revenue.

  • Support the Sales team with proposal preparation, packages, and client follow-ups.

  • Contribute ideas for new event offerings, packages, and seasonal promotions.


Skills & Competencies:

  • Excellent communication and interpersonal skills

  • Strong organizational and multitasking abilities

  • Customer-focused with a professional and positive attitude

  • Able to work under pressure and respond quickly to changes

  • Strong attention to detail

  • Comfortable with hotel systems (Opera, Delphi, etc.) and Microsoft Office Suite

  • Flexibility to work evenings, weekends, and holidays as needed


Experience & Qualifications:

  • 1-2 years' experience in event coordination or hospitality roles, preferably within a hotel setting

  • Degree or diploma in Hospitality, Event Management, or related field (desirable but not essential)

  • Knowledge of banquet operations and meeting room setup

  • Familiarity with health & safety and legal compliance for events

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